Privacy Policy

This UTAW Privacy Policy was updated on 20th June 2024.

Who we are and who the ‘Data Controller’ is

United Tech and Allied Workers (UTAW, ‘we’) is a national branch of the Communication Workers Union (CWU). The CWU is located at 150 The Broadway, Wimbledon SW19 1RX. UTAW and CWU are committed to protecting your privacy when you interact with us.

CWU is the data controller for personal data that you provide to us, whether you are a member, supporter, or someone who we otherwise interact with. As a branch of CWU, UTAW follow CWU policy on data protection. You can find CWU’s Privacy Policy here:

If you have specific questions about the processing of your personal data by the UTAW branch, you can contact the UTAW Data Protection Officer here: dpo[@] Contact details of the CWU DPO are provided in the CWU Privacy Policy.

Obtaining and processing of personal data

We obtain personal data directly from our members, supporters, and people who interact with us. We process personal data to fulfil our legitimate activities as a trade union branch. This includes organising, campaigning, communicating internally and externally, holding branch meetings, financial and supplier management. We might also process personal data for other purposes, such as complying with legal obligations. In all cases of data processing we comply with CWU policy.

You should consult the CWU Privacy Policy for details regarding the processing of personal data.

When we might disclose your data

To ensure that we can fulfil our legitimate activities as a trade union branch, we may disclose your personal data to our committee members, organisers, representatives, suppliers or subcontracts as is necessary to fulfil those activities, and only in accordance with CWU policy. We might also share personal data for other purposes, such as defending legal claims. In all cases of data sharing, we comply with CWU policy.

We only share data with trusted organisations who adhere to their data protection obligations and meet an adequate level of information security.

We will never sell your data.

Transferring data outside of the UK

So that we can meet our purposes as a trade union branch, we might use some suppliers who are located outside of the UK. In each case, we ensure that our suppliers provide adequate protection and security for personal data. We use safeguards that are deemed to provide an adequate level of data protection by the Information Commissioner’s Office in each case.

Keeping your personal data secure

UTAW is committed to processing and storing data with appropriate technical and organisational measures to safeguard the rights of data subjects.

UTAW stores data on servers that are housed in a secure environment. We only share data with organisations that are committed to a similar level of data protection. All our procedures are regularly reviewed and updated to ensure their effectiveness.

How long we keep your data for

UTAW does not keep personal data for any longer than necessary. More details on data retention can be found in the CWU Privacy Policy liked above.

Your rights and how to contact us

If your personal data is processed by UTAW, you have the following rights under data protection legislation:

  • The right to be informed about the processing of your personal data.
  • The right to access your personal data, via a subject access request.
  • The right to have inaccurate personal data records rectified, or completed, if it is incomplete.
  • The right to have your personal data erased.
  • The right to request the restriction on processing of your personal data.
  • The right to data portability.
  • The right to object to our use of your information in certain circumstances.

If you would like to exercise any of these rights, or otherwise would like to find out more about the processing of your personal data by UTAW, you can contact our Data Protection Officer here: dpo[@] Alternatively, you can find details of the CWU Data Protection Office on the CWU Privacy Policy, linked above.

We will respond to any requests as soon as practically possible.

Please note that data subject rights are not absolute and there are exemptions in data protection legislation. We will inform you in any case where the exercise of your rights will be restricted.

If you think that your rights have not been dealt with appropriately, you have the right to complain to the Information Commissioner’s Office. The contact information for the ICO is as follows:

  • Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF
  • Telephone: 0303 123 1113
  • Website:

Profiling and Automated Decision-Making

We engage in profiling to the extent that we use software to analyse information about work situations of members and supporters so that we can better understand their needs and inform our organising activities. We do not engage in automated decision-making.

Cookies and similar technologies

The UTAW website does not place ‘cookies’ on your device, nor do we use any similar technologies that could be used to monitor or track your use of the UTAW website.

Changes to our Privacy Policy

This Privacy Policy will be reviewed annually, or more frequently where possible. Where new types of processing, changes to data protection legislation, or any other reason mean that changes are required, then they shall be made as soon as reasonably practicable. Any changes that are made will be made to this page.