Privacy Policy

Last updated February 24, 2021

Thank you for choosing to be part of our community at United Tech and Allied Workers, we also operate as UTAW ( “UTAW”, “we”, “us” , or “our” ). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy, or our practices with regards to your personal information, please contact us at .

When you visit our website , and use our services, you trust us with your personal information. We take your privacy very seriously. In this privacy policy, we seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy policy that you do not agree with, please discontinue use of our sites and our services.

This privacy policy applies to all information collected through our website (such
as ), and/or any related services, sales, marketing or events (we refer to them collectively in this privacy policy as the “Services” ).

Please read this privacy policy carefully as it will help you make informed decisions about sharing your personal information with us.

What information do we collect?

In Short: We collect personal information that you provide to us.

We collect personal information that you voluntarily provide to us when expressing an interest in obtaining information about us or our products and services, when participating in activities on the Services or otherwise contacting us.
The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make and the products and features you use.

The personal information we collect can include the following:

Personal Information Provided by You. We collect first name and last
name; email addresses; social media; employer; place of work; data collected from surveys; salary, and disciplinary actions; employment terms; and other similar data.

How do we use your information?

In Short: We process your information for purposes based on legitimate union branch interests, the fulfilment of our contract with you, compliance with our legal obligations, and/or your consent.

We use personal information collected via our Services for a variety of union branch purposes described below. We process your personal information for these purposes in reliance on our legitimate union branch interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below.

We collect your information for the following purposes:

  • To send event information to you: We may use your personal information to send you event and meeting information.

  • To send administrative information to you: We may use your personal information to send you service information and/or information about changes to our terms, conditions, and policies.

  • To protect our Services: We may use your information as part of our
    efforts to keep our Services safe and secure (for example, for fraud
    monitoring or member safety).

  • To enforce our terms, conditions and policies for union branch Purposes,
    Legal Reasons and Contractual.

  • To respond to legal requests and prevent harm: If we receive a legal
    request, we may need to inspect the data we hold to determine how to

  • To respond to user inquiries/offer support to users: We may use your
    information to respond to your inquiries and solve any potential
    issues you might have with the use of our Services.

Will your information be shared with anyone?

In Short: We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfil union branch obligations.

  • Consent: We may process your data if you have given us specific consent to use your personal information in a specific purpose.

  • Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate union branch interests.

  • Performance of a Contract: Where we have entered into a contract with you, we may process your personal information to fulfil the terms of our contract.

  • Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process.

  • Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person, or as evidence in litigation in which we are involved.

More specifically, we may need to process your data or share your personal information in the following situations:

  • Vendors, Consultants and Other Third-Party Service Providers: We may share your data with third party vendors, service providers, contractors or agents who perform services for us or on our behalf and require access to such information to do that work. Examples include email delivery, hosting services, customer service and marketing efforts. Unless described in this Policy, we do not share, sell, rent or trade any of your information with third parties for their promotional purposes. We have contracts in place with our data processors. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct.

  • Union Branch Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger of all or a portion of our union branch to another union.

Who will your information be shared with?

In Short: We only share information with the following third parties.

We only share and disclose your information with the following third parties. We have categorized each party so that you may easily understand the purpose of our data collection and processing practices. If we have processed your data based on your consent and you wish to revoke your consent, please contact us.

We share your data with the following third parties:

  • MailChimp stores your email address and name. This allows us to email you with union branch related news and announcements. MailChimp’s privacy policy can be found here:

  • AirTable is used to store all the information we collect from you. This information includes: your name, email address, employer, contract terms, place of work, a link to your social media profile, and your responsibilities in the workplace. AirTable’s privacy policy can be found here:

  • Zapier is used to automate some of our data processing. This includes automatically saving your data in AirTable and adding your data to our mailing lists. Zapier’s privacy policy can be found here:

How long do we keep your information?

In Short: We keep your information for as long as necessary to fulfil the purposes outlined in this privacy policy unless otherwise required by law.

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements). No purpose in this policy will require us keeping your personal information for longer than 2 years.

When we have no ongoing legitimate union branch need to process your personal information, we will delete it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

How do we keep your information safe?

In Short: We aim to protect your personal information through a system of organizational and technical security measures.

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the services within a secure environment.

What are your privacy rights?

In Short: You have rights that allow you access to and control over your personal information. You may request to review, change, or delete your information at any time.

In the European Economic Area, you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. To make such a request, please email . We will consider and act upon any request in accordance with applicable data protection laws. If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time. Please note however that this will not affect the lawfulness of the processing before its withdrawal.

If you are resident in the European Economic Area and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here:

What happens if there is a privacy breach?

In Short: We will inform you of any breach of your information.

A privacy breach occurs when there is unauthorised access to or collection, use, disclosure or disposal of personal information. You will be notified about data breaches when United Tech and Allied Workers believes you are likely to be at risk or serious harm. For example, a data breach may be likely to result in financial harm or harm to your mental or physical well-being.

In the event that United Tech and Allied Workers becomes aware of a security breach which has resulted or may result in unauthorised access, use or disclosure of personal information United Tech and Allied Workers will promptly investigate the matter and notify you not later than 72 hours after having become aware of it.

How can you contact us about his policy?

If you have questions or comments about this policy, you may contact our Data Protection Officer (DPO), Kara Stubbs, by email at

How can you review, update, or delete the data we have collected from you?

To request to review, update, or delete your personal information, please email us at We will respond to your request within 30 days.